WHO ARE WE?

Terms used to refer to the Company include “we”, “us” and “our”

THE PURPOSE OF THIS PRIVACY NOTICE

This Privacy Notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be used by us when you use our Website and our software, our mobile apps and services (the “Services”). Please read this Privacy Notice carefully to understand our views and practices regarding the personal data we collect and how we will treat it.

This privacy notice is a statement of our commitment to protect the rights and privacy of individuals in accordance with data protection legislation including where applicable the General Data Protection Regulation in Europe (“GDPR”).

We may update this Privacy Notice from time to time and will post any changes on the Website. You are advised to come back and read through it again, from time to time.

The details of processing activities described in this Privacy Policy refers to the Relevant Services and our role as data controller only.

OUR ROLE AS DATA PROCESSOR

When we provide the Services we process personal data on behalf of other organisations who subscribe for the Services (referred to here as the “Subscriber”). References to Subscriber shall include, where relevant, those end users accessing the Services under the Subscriber’s name. The Subscriber controls the purpose and the means of any use made by us of the personal data provided to us.

OUR ROLE AS DATA CONTROLLER

We also act as a data controller for the purposes of the GDPR in relation to certain activities undertaken by us as part of the Services. We have set out below the relevant Services (the “Relevant Services”) where we act as data controllers and our legal basis for processing that information in accordance with the GDPR:

WHO DOES THIS PRIVACY NOTICE APPLY TO?

This Privacy Notice applies to any person whose personal data we process as part of the Relevant Services where we act in the role of data controller under the GDPR.

WHAT GENERAL DATA DO WE COLLECT?

We may collect general personal information as part of the Relevant Services (the “General Data”) including:

• Name
• Address
• Email address
• Phone number
• Banking details (for billing and or purchases) using our third party payment provider – Stripe.

WHAT TECHNICAL DATA DO WE COLLECT?

We may collect the following technical data about users of the Relevant Services (the “Technical Data”) including:

technical information, login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; and

information about visits to the Website or use of the Services, including the full Uniform Resource Locators (URL) clickstream to, through and from the Website and the Services (including date and time log); page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our Subscriber service number.

WHEN DO WE COLLECT IT?

• when you register to use the Services
• when you correspond with us by phone,  chat, email in writing or otherwise
• when you report a problem or receive support in connection with the Services
• when you use the Services
• when you provide this information to us
  
  
  

WHAT DO WE DO WITH IT?

We will only use it to provide the Relevant Services and to provide you with information about the Relevant Services.

WE USE GENERAL DATA TO:

• carry out our obligations arising from any contracts entered into between us and the Subscriber, including the Subscription Agreement, the quotation, and to provide the products and services requested from us;
• send communications to you about the Website and/or the Services. You can unsubscribe from receiving such communications by contacting us at [email protected] or following the unsubscribe process;
• send notifications about changes to the Services; and
• ensure that content from the Website is presented in the most effective manner.
  
  
  

WE USE TECHNICAL DATA TO:

• administer the Relevant Services and for internal operations, including support, troubleshooting, data analysis, testing, research, statistical and survey purposes;
• provide information to users and Subscribers;
• to improve the Website and the Relevant Services and to ensure that content is presented in the most effective manner for you and for your device;
• to allow you to participate in the interactive features of our Service, when you choose to do so; and
• as part of our efforts to keep the Relevant Services and the Website safe and secure.
  
  

DISCLOSURE

We do not provide your information to third parties for marketing purposes unless you have provided consent. In certain circumstances, we may disclose it to certain third parties as follows:

• business partners and sub-contractors for the performance of any contract relating to the Website and the Relevant Services including; payment processors, data aggregators and hosting service providers;
• we may disclose the information relevant to any backup or hosting services.
• analytics and search engine providers that assist us in the improvement and optimisation of the Website. This consists of aggregated anonymous information only and relates to the web pages visited on the Website and not the information included on those web pages;
• if we or substantially all of our assets are acquired by a third party, in which case personal data held by us will be one of the transferred assets;
• if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply any contract; and/or
• to protect our rights, property, or safety, or that of the Subscriber, you or others.
  
  
  

SECURITY MEASURES

We will take all steps reasonably necessary to ensure that the information is treated securely in accordance with this Privacy Notice and the relevant law.

In particular, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we manage on behalf of Subscribers and the information we collect and manage on their behalf.
To protect the privacy and security of the Services, we will also take reasonable steps to verify your identity before granting access to information.
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

European Registration Data processed by us, may be transferred to our Google cloud & Digital Ocean hosting centres in Europe. This relates to registration data only. Google Cloud & Digital Ocean participates in the EU-US and Swiss-US Privacy Shield Framework regarding the collection, use, and retention of personal information from European Union member countries and Switzerland, respectively and this forms part of our data processing agreement with Google Cloud & Digital Ocean. 

COOKIES

The Website uses cookies to distinguish you from other users of the Website. This helps us to provide you with a good experience when you browse the Website and also allows us to improve the Website. If you register with us or if you continue to use the Website, you agree to our use of cookies.
Cookies enable us to store information about your preferences and therefore customise the Website according to your individual interests. They are also used to monitor which parts of the Website are the most popular to its visitors. You are not obliged to accept cookies and you can amend your browser’s settings to prevent cookies being accepted by it. Please be aware that if you do disable cookies however, certain services on the Website will not be available to you and your use and enjoyment of them will be impaired. We use the following cookies:

THIRD PARTY WEBSITES

The Website and the Relevant Services may contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own Privacy Notices. We do not accept any responsibility or liability for these third party websites nor do we provide support for their services. Please undertake the appropriate due diligence before submitting any personal data to these websites.

ACCESS TO INFORMATION

You have the right to access information held about you. You have a right to have your information rectified or erased free of charge if it is inaccurate or no longer required for the purpose for which it was collected. Please contact us at [email protected] in relation to any such access requests and let us know what you would like us to do.

RETENTION OF INFORMATION

Our retention policy for personal data processed in relation to the Relevant Services is as follows:

In certain cases we may retain information for longer than specified here if required under relevant laws. If you would like your information to be deleted, please contact [email protected]

HOW TO CONTACT US

We have appointed a Data Protection Officer. If you would like to contact our Data Protection Officer or find out about the information that we hold about you please contact us:

• by email at: data@quorum.co 
• write to the attention of the DPO Quorum · 55 rue des Francs Bourgeois · 75004 Paris · France